Time Savings • GoBD Compliance • Professional Invoices
Automate your entire invoicing workflow – from generation to delivery to accountant handoff. Save hours of manual work every month.
Fully Integrated: Easy Invoices runs seamlessly inside your Shopify admin backend. No need to switch between apps or leave your workflow—manage everything from one place.
Save hours of manual work every month
Easy Invoices' export and automation features take over the most time-consuming work in your bookkeeping. Set up once – save time forever.
Automatic generation and management of all invoice documents
Invoices are automatically created as soon as orders are paid. No manual intervention required – the app detects payment receipts via Shopify webhooks and instantly generates professional PDF invoices. Perfect for merchants who want to save time and avoid errors.
Configure your own number format with customizable prefix (e.g., "INV-") and optional year prepending (2024-001). Atomic counters guarantee gap-free, GoBD-compliant numbering – even with high order volumes without duplicates or gaps.
Automatic credit note generation for Shopify refunds with separate numbering. Each credit note is linked to the original invoice for complete traceability. Meets all German requirements for reversal documents.
German tax-compliant order cancellations with automatic documentation. When orders are cancelled, a cancellation invoice is automatically created that references the original invoice and meets all legal requirements.
Professional invoice delivery with full control
White-label email delivery from your own domain for maximum professionalism. Full SMTP configuration with test email functionality. Alternatively, use our verified whitelabel service without technical setup.
Improved email deliverability through DKIM signing. The integrated configuration wizard guides you through DNS setup and automatically validates your settings. Fewer spam folders, more delivered invoices.
Real-time status for every invoice delivery with success and failure metrics. Automatic retry on delivery issues (up to 3 attempts). See at a glance which invoices were successfully delivered.
Dashboard for your SMTP server connection status with automatic health checks. You'll be proactively notified of connection issues before invoices fail to deliver.
Automated handoff to your accountant
Export all invoices for a month or year with a single click as a ZIP file. The folder structure is automatically organized by date – perfectly prepared for your accountant or internal bookkeeping.
Set up monthly or yearly exports once – then everything runs automatically. Supports multiple recipients and a confirmation workflow. Never manually compile invoices for your accountant again.
Automatic sending of invoice exports directly to your accountant. Configure email recipients and schedule – the rest happens automatically. Your accountant receives all documents monthly without any action from you.
Encrypted ZIP exports for secure transmission of sensitive invoice data. Define an export password for additional protection when sending to external recipients like accountants or bookkeepers.
Professional appearance for your invoices
Upload your logo and define custom intro text and footers. Separate templates for invoices, credit notes, and cancellations possible. Professional branding that matches your store.
All business details on your invoices: company name, address, bank details (IBAN, BIC), tax number and VAT ID. Set up once, automatically on every invoice – legally correct and professional.
Invoice language based on your shop locale. Automatic date and timezone formatting for international customers. Sell worldwide with localized invoicing.
GoBD-compliant storage and data protection
10-year audit-proof retention of all invoices according to § 147 AO. Immutable storage with complete audit trail. Every change is logged – ready for any tax audit.
EU data residency with servers exclusively in Germany. Soft deletion with grace periods, complete data export on request. Your customer data is stored securely and in compliance with data protection regulations.
Shop-specific encryption keys for maximum document security. All PDF invoices are stored encrypted and only decrypted on authorized access.
Calculation audit logs document every step of invoice creation. Corrections are logged with complete change history. Full traceability for internal and external audits.
Keep track of all your invoices
Overview of all recently created invoices with quick actions (download, resend). System health status at a glance. Stay in control of your entire invoicing.
Automatic alerts for SMTP connection issues or failed deliveries. Proactive detection of problems before they impact your business operations.
See the difference Easy Invoices makes