For accountants and firms
Your client sells through Shopify. On the first of the month you receive a booking batch with revenue accounts per tax case, the PDF archive to go with it and, in an audit, the Z3 data carrier – without ever logging into a shop.
EXTF format category 21, format version 13, cp1252 – one entry per document and tax rate, debtor to revenue account, with document field and a stable document link.
On request the batch carries the settlement of each receivable beside the receivable itself: clearing account to collective debtor, one line per confirmed payment-provider payment, both lines with the same document number. The collective debtor nets to zero per transaction – you no longer match a collective payout against the individual invoices. The payout itself stays with you: one booking per payout, bank and fees against the clearing account, from the bank statement you post anyway. Bank transfer, prepayment, cash on delivery and cash deliberately stay open items – there the money went straight to your client’s own account.
Every document carries its tax treatment frozen inside it. The account is a lookup – the booking cannot contradict the document.
Your client invites you by email. In the accountant portal you sign in with a one-time code, review the SKR03/SKR04 defaults, collective debtors and cadence – and adjust any time after the first export. No Shopify access, no registration.
Optionally a ZIP with document.xml in which every booking points to its PDF. Re-exports create no duplicates in DATEV Unternehmen online.
Your client invites you by email from the app. The first click on the link signs you straight in to the accountant portal – no Shopify access, no registration. After that the link is spent.
From the second visit on you sign in with your email address and a one-time code – with no time limit, months later too – and see every client that invited you in one place.
Choose chart of accounts, revenue accounts per tax case, collective debtors, destination address and monthly, quarterly or yearly, then “save permanently”. The scheduled DATEV export is created automatically.
The batch arrives as a download link with the checklist attached. Whatever your firm books differently, you change afterwards in the portal at any time – without a new invitation.
Import-ready booking batch with the receivable and its settlement – monthly, automatically.
Pick columns, set the order, upload a template – for any accounting tool.
Password-protected PDF archive to your accountant every month, Z3 data carrier for audits.
Immutable documents, gap-free numbers, sealed audit log – hosted in Germany.
Print and flag EU distance sales with destination VAT correctly.
EU B2B without VAT – with both VAT IDs and the right legal note.
§ 19 small-business rule and margin scheme with the legal note – automatically.
PDF/A-3 with embedded EN 16931 XML – one switch, every document.
Software, not tax advice: We are not tax advisers: Easy Invoices applies the rules you configure to your shop’s data – checking your documents for tax correctness stays with you and your accounting firm. Details in § 2a of the terms
No, and that is stated deliberately: these are revenue bookings. Payouts, fees and transfers are not available to the app and come from the payment providers’ reports. An optional collective debtor per payment method makes clearing easier.
Gross, on its own account. The margin cannot be booked because the app does not know the purchase price – the calculation stays with the firm.
They come from published sample charts (SKR03/SKR04) and are a default, not a recommendation. That is exactly why the invite exists: you decide what gets booked.
Yes. As long as your client has not taken editing back, open the client in the accountant portal, change the configuration and save again. The existing scheduled export is updated, not duplicated – no new invitation needed.
Then you configure the CSV export with the columns of your import wizard (templates for Lexoffice/Lexware included) or work with the PDF archive. Every format can be delivered to your address on a schedule. Like the DATEV export, the CSV export is still part of the closed beta; the PDF archive and Z3 are unlocked for every client.
Questions about the account logic or the import? We speak bookkeeping.
Contact us: support@easy-invoices.de