All 20+ Easy Invoices Features at a Glance: What Our Shopify Invoice App Can Do

Easy Invoices is the most comprehensive invoicing solution for Shopify merchants in the EU. With over 20 features, the app automates your entire invoicing workflow — from creation to delivery to accountant handoff. In this article, we present every single feature in detail.

1. Invoice Automation

The heart of Easy Invoices: complete automation of all invoice documents — invoices, credit notes, and cancellations.

Automatic Invoice Generation

Invoices are automatically created as soon as orders are paid. No manual intervention required — the app detects payments via Shopify webhooks and instantly generates professional PDF invoices with all mandatory fields. Perfect for merchants who want to save time and avoid errors.

Sequential Invoice Numbers

Configure your own number format with a customizable prefix (e.g., "INV-") and optional year prepending (2026-001). Atomic counters guarantee gap-free, tax-compliant numbering — even at high order volumes with no duplicates or gaps.

Credit Notes & Refunds

Automatic credit note generation for Shopify refunds with separate numbering. Each credit note is linked to the original invoice for complete traceability. Meets all German requirements for correction documents.

Cancellation Invoices

German tax-compliant order cancellation with automatic documentation. When orders are cancelled, a cancellation invoice is automatically created that references the original invoice and meets all legal requirements.

2. Email & Delivery

Professional invoice delivery with full control over delivery and branding.

Custom SMTP Server

White-label email delivery from your own domain for maximum professionalism. Full SMTP configuration with test email functionality. Alternatively, use our tested whitelabel service without any technical setup.

DKIM Email Authentication

Improved email deliverability through DKIM signing. The integrated configuration wizard guides you through DNS setup and automatically validates your settings. Fewer spam folders, more delivered invoices.

Email Delivery Tracking

Real-time status for every invoice delivery with success and failure metrics. For delivery issues, automatic retries (up to 3 attempts) are triggered. See at a glance which invoices were successfully delivered.

SMTP Health Monitoring

Dashboard showing your SMTP server connection status with automatic health checks. You're proactively notified of connection issues before invoices can't be delivered.

3. Export & Automation

Automated handoff to your accountant — the area that saves our customers the most time.

One-Click Exports

Export all invoices for a month or year with a single click as a ZIP file. The folder structure is automatically organized by date — perfectly prepared for your accountant or your own bookkeeping.

Automatic Scheduling

Set up monthly or yearly exports once — everything runs automatically after that. Supports multiple recipients and a confirmation workflow. Never manually compile invoices for your accountant again.

Direct Accountant Delivery

Automatic delivery of invoice exports directly to your accountant. Configure email recipients and schedule — the rest happens automatically. Your accountant receives all documents monthly without any effort on your part.

Password-Protected Archives

Encrypted ZIP exports for secure transmission of sensitive invoice data. Define an export password for additional protection when transmitting to external recipients like accountants or bookkeepers.

4. Customization & Branding

Professional appearance for your invoices that matches your brand.

Template Customization

Upload your logo and define custom introduction text and footers. Separate templates for invoices, credit notes, and cancellations are possible. Professional branding that matches your shop.

Complete Company Details

All business details on your invoices: company name, address, bank details (IBAN, BIC), tax number, and VAT ID. Set up once, automatically on every invoice — legally correct and professional.

Multi-Language Invoices

Invoice language based on your shop locale. Automatic date and timezone formatting for international customers. Sell worldwide with localized invoicing.

5. Compliance & Security

GoBD-compliant storage and comprehensive data protection — without you having to worry about it.

GoBD Compliance

10-year audit-proof retention of all invoices per § 147 AO. Immutable storage with complete audit trail. Every change is logged — ready for any tax audit.

GDPR Compliance

EU data residency with servers exclusively in Germany. Soft-deletion with grace periods, full data export on request. Your customer data is securely and privacy-compliantly stored.

PDF Encryption

Shop-specific encryption keys for maximum document security. All PDF invoices are encrypted at rest and only decrypted upon authorized access.

Complete Audit Trails

Calculation audit logs document every step of invoice creation. Corrections are logged with complete change history. Seamless traceability for internal and external audits.

6. Dashboard & Monitoring

Maintain complete oversight of all invoices and system status.

Real-Time Dashboard

Overview of all recently created invoices with quick actions (download, resend). System health status at a glance. Stay in control of your entire invoicing.

Proactive Notifications

Automatic alerts for SMTP connection issues or failed deliveries. Proactive problem detection before they impact your business operations.

Before vs. After: The Difference Easy Invoices Makes

Without Easy Invoices:

• Manually creating every invoice
• Hours of monthly export work
• Sending emails to customers one by one
• Manually compiling accountant documents
• No overview of delivery status

With Easy Invoices:

• Automatic invoice creation on payment
• One-click export of all invoices
• Automatic email delivery to customers
• Scheduled handoff to your accountant
• Real-time dashboard with all information

Save an average of 5+ hours per month.

Who Is Easy Invoices Built For?

For Merchants

• Save 5+ hours per month on invoice management
• No technical knowledge required
• Setup in under 10 minutes

For Accountants

• Receive automatically organized ZIP files
• All invoices in one place, sorted by date
• GoBD-compliant format, ready for tax filing

For Enterprises

• Scalable to thousands of invoices
• EU data residency (GDPR-compliant)
• 99.9% uptime SLA

Conclusion: All the Features You Need — in One App

Easy Invoices combines over 20 features in a single Shopify app that runs seamlessly in your admin backend. No switching between tools, no manual effort, no compliance worries. From automatic invoice creation to email delivery to accountant handoff — everything runs automatically.

Try Easy Invoices free for 7 days and experience yourself how easy professional invoicing can be.